An Executive Administrative Assistant is an employee who provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower-level office employees. The executive administrative assistant provides personalized secretarial and administrative support in a well-organized and timely manner and will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication.
Job Responsibilities includes:
Provides administrative support to ensure efficient operation of the office of the reporting Manager(s)
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations by doing comparative analysis.
Exhibits polite and professional communication via phone and e- mail.
Supports Reporting Managers by performing tasks assigned and demonstrates strong and clear communication (verbal/written)
Provides information by answering questions and requests by researching on internet.
Skills and Qualifications:
Administrative Writing Skills
Microsoft Office Skills
Attention to detail
Having Go-getter attitude without quoting excuses
Having balanced EQ (emotional quotient)
Ability to work under press and willing to stretch regular working hours and willing to be available to assist if the situation demands.
Education and Experience Requirements
2 to 3 years of administrative assistant experience
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat